A foreign company produces paper and files in more than one place: with the accountant, in the owner's inbox, at the address provider, in the bank portal. The decision is where each record category should live, who can reach it and how it survives a change of person. This is an operational plan; how long a record must legally be kept is a question for a local professional.
At that moment, a missing statement or an unsigned minute costs time and sometimes a relationship. The plan tries to answer before the request: which records exist, which of them are the originals, where the copies sit and who can retrieve them if the usual person is unavailable.
We do not state retention periods or which records a country requires. The plan has a column for them and marks it for your accountant or local professional to fill.
Good for: Accounting records, filed documents. Risk: You may not hold your own copy; access ends if the relationship does.
Good for: Contracts and correspondence. Risk: Scattered, tied to one person, difficult to hand over.
Good for: Official letters. Risk: Scans may not reach the people who must act.
Good for: Statements and notices. Risk: Access to old statements may be limited in time.
Collecting and storing records for you is not part of this review; the plan describes how to do it.
Light structure, but a clear folder layout and an access instruction for someone else.
More hands, so the access matrix matters more than the folders.
Records should be organised to show history cleanly to a buyer or a closing professional.
Corporate records, accounting records, contracts, bank records, correspondence from authorities, and staff or contractor records.
For each group, state where the original is and where the copy sits, so nobody keeps two conflicting versions.
Decide who may read, who may add, who may remove, and what happens if the person leaves.
Agree a rhythm for filing new records and for checking that the map still matches reality.
Leave the period to be confirmed by a professional, with a named person responsible for asking.
This is business and structuring analysis, not legal, tax or investment advice. Where a legal or tax opinion is needed, we say so and point you to a licensed adviser.
That depends on the country and the type of record. A local accountant or adviser must confirm it; the plan leaves a place for it.
No. The plan sets a routine. Storage and certified copies are separate matters.
Software work is a separate Digital service. This plan is the routine it would implement.
No obligation. We read your request and reply with a straight answer.
Describe your plan and your constraints. We reply with what we would look at first.
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