In a small foreign company, authority may sit with whoever set it up. That works until that person is away or a bank asks who else can act. The decision here is how to split signing and payment approval across people, with limits and a backup, in a form that your bank, accountant and counterparties can follow.
Contracts and payments can be treated together, yet they carry different risks. A person may sensibly sign routine agreements but not release large transfers alone, or the reverse. The operational plan separates the two, assigns each to named people and writes down what happens when one is missing.
What a director or officer may do under the company's constitution and local law is for a local professional to confirm. The plan works within what they confirm.
Works when: One owner, low volume. Weakness: If that person is unavailable, nothing can move; single point of failure and no second view.
Works when: Regular payments, a bookkeeper or assistant involved. Weakness: Needs both to be reachable; the approval must be genuine, not a click-through.
Works when: Mixed small and large payments. Weakness: Needs a written limit table and a bank setup that supports it.
Works when: Owner lives elsewhere. Weakness: Defining the override clearly so authority is not duplicated or contradictory.
Each type of action, such as contracts, payments, hires, filings, with who may do it and any limit.
Who acts when the usual person is away, for how long and how it is recorded.
How an approval is shown afterwards: email, signed note or system record.
When the table is reviewed, and what triggers an earlier review, such as a new bank or a new hire.
The risk is mutual dependence. The plan decides what each can do alone and what needs both.
The bookkeeper prepares payments but should not release them; the plan fixes who does, and how it is shown.
The plan sets the manager's authority, and what stays with the owner.
Bank mandates and provider permissions are set up with the provider; the plan states what you want them to say.
This is business and structuring analysis, not legal, tax or investment advice. Where a legal or tax opinion is needed, we say so and point you to a licensed adviser.
No. Directors and officers are legal roles set by the company and local law. This plan covers day-to-day signing and approval within them.
No. We write what the mandate should reflect; the account holder instructs the bank.
No. Questions on what a role may legally do go to a licensed local professional.
No obligation. We read your request and reply with a straight answer.
Describe your plan and your constraints. We reply with what we would look at first.
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