A quote for a packing line, boiler or compressor station is mostly a statement of what the supplier will and will not supply. Two quotes of similar size can draw the boundary in different places: installation, controls, documentation, training. This page is about writing the RFQ so the boundary is asked for, and comparing the answers on it.
We structure your process requirement into a scope-of-supply list with the supplier's duties and your own duties in two columns. Each quote you receive is read against that list. The comparison is of coverage first, and price second, because a lower figure that leaves commissioning to you is not the same offer.
Where a quote is silent on an item, the matrix marks it unavailable and lists the question for the supplier.
Main equipment, optional items priced separately, and items the supplier treats as standard.
Power, air, water, floor loads, controls signals and software links, with who provides each side.
Drawings, manuals, spare-parts lists and language of documents, shown as offered by the supplier.
Whether done by the supplier, supervised by the supplier or left to you.
The tests the supplier proposes and the figures it states, shown as stated by the supplier and not as results.
Recommended spares packages and stated support arrangements, as written.
Hygiene and utilities interfaces dominate; the matrix gives them their own rows.
Because the old unit stays in place during the change, installation arrangements are listed before any equipment feature.
Documentation language and service location are shown beside each quote as stated.
We do not specify or size equipment; you or your engineer provide the requirement.
Terms of sale are flagged where missing, not reviewed as legal text.
Stated performance figures are not tested.
What the plant must do, capacity range and operating conditions, without naming a brand.
The drafted RFQ and its answer sheet are the same for every supplier you choose, so options and exclusions line up in the answers.
The matrix is first completed for coverage; prices are restated afterwards on the same coverage.
Questions per supplier, listed so open points can be closed before a decision is taken.
Research reports what can be established from public and provided sources. It is not a guarantee about a counterparty's future conduct and not legal advice.
No. We structure your requirement into an RFQ; the engineering content comes from you or your engineer.
No. Negotiating and ordering are excluded.
The summary says so and shows what could and could not be compared.
No obligation. We read your request and reply with a straight answer.
Tell us what you need to find out and by when. We confirm scope before any work starts.
Request research