Software vendors answer a request in their own packaging: plans, seats, modules, add-ons, term. Without a must-have list that each vendor has to answer line by line, the proposals describe different products. This page explains how a requirements request is written for software vendors and how the proposals you receive are read against it.
The request separates must-haves from preferences and asks each vendor to answer every must-have with yes, partly or no, naming the plan or module that provides it. Proposals are read against that list first; a vendor that fails a must-have is shown as such and its price is not placed in the main comparison.
Items a vendor answers as roadmap or planned are shown as not available now.
Yes, partly or no, with the plan or module that provides it.
The plan and quantity the vendor priced, so that differing scopes stay visible and are not merged.
Minimum term, notice and how the price can change at renewal, as written.
Export formats, where data is held and how it is returned at exit, as the vendor describes it.
Channels and response arrangements the vendor states, not assessed by us.
Which documents the vendor can provide, listed and left for your own reviewer.
Few vendors, so the must-have list does most of the work and the written answers are read against it.
The current contract is a baseline row; renewal terms are compared against it.
Export format and exit terms become a must-have row, and a vendor that does not state them is marked unavailable.
Must-have, preferred and out-of-scope, each in one line, agreed with you.
The drafted request carries the same must-have list for each vendor you choose.
Each answer is read against the list; failures and roadmap answers are separated from vendors that meet it today.
Each answer labelled verified fact, inference, unavailable or client-provided, with the points to put back to a vendor.
Research reports what can be established from public and provided sources. It is not a guarantee about a counterparty's future conduct and not legal advice.
No. We list the documents vendors offer; assessment belongs with your own security or legal reviewer.
No. Negotiation and contract review are outside the service.
The answer is logged with that source. Where the page shows no figure for the quantity asked about, the vendor's price is marked unavailable.
No obligation. We read your request and reply with a straight answer.
Tell us what you need to find out and by when. We confirm scope before any work starts.
Request research