Qualifying is the work between finding a supplier and placing a first order. This guide gives you a sequence you can run yourself on one candidate at a time, with a short record at the end. It does not rate suppliers and it does not tell you who to choose; it shows you how to make the choice explainable.
Qualification is a series of cheap eliminations before expensive steps. Each stage should be able to remove a candidate for a stated reason, and each reason should be written down. If you cannot say why a candidate passed a stage, it has not passed; it has only not been examined yet.
Run the same sequence for every candidate, otherwise the comparison at the end measures your mood on the day rather than the suppliers.
Keep four headings like these on every candidate record; they are your own working headings, not the labels a research report uses. They stop a good-looking profile from being treated as proof.
Statements you read in a source you can name.
Conclusions you drew, such as that a company seems to trade rather than produce, labelled as your reading.
Things you could not check from a desk. These become conditions or questions, not assumptions.
The supplier's own statement or claim about itself, kept apart from what a source confirms.
When you have more names than hours, LATYNEX's supplier search applies the criteria you agree and returns a shortlist with a comparison matrix and a source log.
When records are in a language or format you cannot assess, say so on the record; a research report marks lines it could not read with confidence as unavailable.
It does not visit a plant, inspect goods or guarantee a supplier's future conduct; those remain your decisions.
List the five or six things a supplier must do for you: product type, material or process, order size range, documents you need, language of work. A candidate failing any one is out.
Find its entry in an official company register where one exists and compare name, address and activity with what it presents. Differences are not proof of anything; they are questions. The website guide and the red-flags checklist go deeper on this step and the next two.
Ask for the evidence behind each claim you rely on: a certificate with its number, a named process, a reference product. Then check the certificate with the body that issued it.
Site, trade listings, registry entry and the documents it sends should tell one story. Note where they diverge.
A quotation request or a sample against your written specification shows how the supplier handles detail, which no profile can.
Fit result, evidence found, evidence missing, open questions, and a plain recommendation: proceed, proceed with conditions, or stop.
Research reports what can be established from public and provided sources. It is not a guarantee about a counterparty's future conduct and not legal advice.
Only for the claims your decision rests on. Ask for evidence of those, and check each with the body that issued it.
No. It narrows the field and shows what to ask; it cannot confirm what happens on a site.
Treat the small test in step five as the tiebreaker, and record how each handled it.
No obligation. We read your request and reply with a straight answer.
Tell us what you need to find out and by when. We confirm scope before any work starts.
Request research