A request for quotation works when it forces comparable replies. This checklist is meant to be used just before you send: tick what is in the request, and note what you are asking the supplier to state back. It is deliberately about the document, not about negotiating.
Suppliers answer the question they were asked. If your request is loose, the replies will differ in basis, in what is included and in what is assumed, and you will spend the effort reconciling them. Use the first list to close the request and the second to close the replies.
Anything you will want to compare later should appear as a field the supplier must complete, not as free text.
Same document to every supplier; changes issued as a revision to all. Writing the specification itself is covered in the specification guide.
State the volumes you want priced, including the first order and a repeat.
Define what each price must include and exclude, and the currency and date of validity.
Certificates, test reports or declarations, requested as evidence you can verify.
A table or form to complete, a named contact, and the date by which answers are needed.
Item price, tooling or set-up items, and charges that apply once or on conditions.
Minimum quantity, payment terms proposed, lead time from confirmation, and validity of the offer.
Which facility produces the item, and whether any step is subcontracted.
Every point where the supplier departs from your specification, in writing.
What can be provided, in what state, and on what terms.
LATYNEX's RFQ comparison takes the replies you receive, restates them on one stated basis, flags gaps and missing terms, and gives a weighted comparison with its assumptions. It does not place orders, negotiate or advise on contract terms.
Replies are compared by you, not shared.
Is there any line where you would need to ask a question?
Rows are your criteria; you will fill it when replies arrive.
Research reports what can be established from public and provided sources. It is not a guarantee about a counterparty's future conduct and not legal advice.
Yes, identical in substance. If you improve it midway, reissue it to all.
Enough to compare, few enough that you can read each reply properly. The number depends on your criteria, not a rule.
You may say that a comparison is being run; do not disclose other suppliers' terms.
No obligation. We read your request and reply with a straight answer.
Tell us what you need to find out and by when. We confirm scope before any work starts.
Request research